You’ve been put in charge of organizing the safety meetings. How are you going to find the time, on top of everything else you have to do?
The answer lies in managing your time more effectively, so you can get your most important tasks done. Here are some suggestions for streamlining your safety meeting routine:
- Keep your safety meeting materials in one place. Whether you print them off or are sent them from head office, put them where they belong.
- If the meetings are held away from your office, on the plant floor or in the field, consider keeping your safety meeting materials in a portable carrier such as a zippered binder or briefcase. Include plenty of pens or pencils to pass out for signup sheets and quizzes.
- Set a regular day, time and place for the safety meeting. Make it part of the work schedule, not a last-minute surprise.
- Set a time for yourself to plan the meeting, at least a day in advance. Read the prepared safety talk. Think of any safety issues related particularly to your situation and make notes to discuss them.
- Appoint or ask for a volunteer to help you with the safety meetings. This person can keep them going in your absence and can assist you in running the meetings efficiently.
- Get to the meeting place early. Always start the meeting at the announced time; latecomers will soon learn to arrive and get settled on time.
These preparations may sound like more time-consuming work, but they will actually help you set up a routine in which these important safety meetings take core of themselves.